What this policy covers

This policy explains how AdoptAI handles personal information when you complete the AI Adaptation Profile, view your results, or take part in an employer-run campaign. It applies to the AdoptAI consumer experience and to any team or aggregate reports produced through the Equilibrium platform.

For the full technical detail on how the platform is built for audit and compliance, see our trust & compliance page.

What we collect

When you use the profile, we collect the following kinds of personal information:

• Your answers to the fifty-one fixed assessment questions, including the six repeated under a role frame, the nine objectively scored questions, and the three situational judgement scenarios collected for research.
• The timing and pattern of those responses, such as how long each item takes, so we can detect quality issues and improve the instrument.
• If you choose to unlock your report, an email address so we can send you a link to your results. We do not store this for marketing unless you separately consent.
• The consent record you give before starting, including the version of the consent text you saw and the time you accepted it.
• Where an employer campaign applies, the team or segment you have been assigned to, so we can produce aggregated reports. We do not use this to single you out.

How we use it

We use the information we collect to calculate your scores, build your personal report, and improve the instrument. Where an employer has invited a group to complete the profile, we also produce aggregated team outputs. We only show team-level results when five or more people have contributed, so no individual can be identified.

We do not sell your answers. We do not use your individual responses to train public models. We do not share your personal report with employers, managers or any other third party unless you explicitly agree to it, or the law requires it.

Automated decision making

Parts of the profile are produced by automated steps. The following explains what those steps are, what they use, and what they decide.

What kinds of personal information the program uses

The program uses your responses to the assessment items, the timing and pattern of those responses, and, where an employer campaign applies, the team or segment you have been assigned to.

What kinds of decisions are made solely by the program

The program, by itself, calculates the composite scores and their likely ranges, selects which pre-written interpretation and practice content is shown to you, and suppresses any team-level reporting that falls below the five-response floor.

What kinds of decisions involve an automated step

Where an employer uses aggregated team-level outputs as one input into workforce planning, capability planning or training design, an automated step is substantially and directly related to the decision. A human remains responsible for the final decision.

These outputs are advisory. They are not designed to be, and must not be used as, the sole basis of any decision about an individual. You can request access to the information we hold about you and ask us to correct it at any time.

What we do not collect or do

• We do not ask about health, religion, sexuality, or any clinical or mental-health content.
• Language models do not generate, alter or estimate your scores. Any generated narrative is checked against the engine's own numbers before it is shown.
• We do not make solely automated decisions that have legal or similarly significant effects on you.

Your rights

You can ask us for a copy of the information we hold about you, ask us to correct it, or ask us to delete it. You can also withdraw your consent at any time. If you withdraw consent, we stop future processing and flag any aggregate reports you contributed to, so the employer knows the result may need refreshing.

To make a request, contact us at the address below. We will respond as soon as we can, and within the timeframes required by Australian Privacy Principles 11 and 12.

Storage and security

Assessment data is stored in-region and encrypted in transit and at rest. We keep logs of score-affecting events and report views so we can answer questions and support audits. Retention periods are set per region and per purpose; you can ask us for the period that applies to you.

Changes to this policy

We may update this policy as the product or the law changes. The version you accepted when you started the assessment is the version that governs that session, unless we are required to apply a newer version by law.

Contact us

If you have any questions about this policy, your data, or your rights, please contact our privacy team at privacy@adoptai.com.au.